BIFC Meeting

The February 4, 2008, meeting was called to order at 7:02 P.M. by Tom Mitchell. 

Attendees:  William Palmer, Laurie Palmer, Karen Sweet, Tom Mitchell, Barb Twombly,  Linda Procopio, Skip Sochia, Corinne Johnston, Richelle Rumble,  Patrick Duffy, Michelle Turner 

Secretary’s Report:  Minutes of the January 7, 2008, meeting were reviewed and accepted. 

Treasurer’s Report:  Karen Sweet reported that there was approximately $x.xx in checking and approximately $x.xx in savings. The expenses for the month of January, 2008, were due to the website and legal costs. 

As of 4 January 2008 BIFC was officially incorporated as a small business.   Jim Cuddy and Dave Stewart are still working on Not-For-Profit status for the BIFC. 

There was discussion regarding paying for taxable and nontaxable items for clarity, as well as, how the Not-for-Profit will benefit the BIFC.  Concerns were raised regarding getting advice from a tax expert regarding tax laws and the way to document football camp, strength and conditioning money that will be received as a Not for Profit organization.

A motion was raised and passed that the BIFC only receive and pay expenses for football only.  Money raised for other charities will no longer be accepted, due to indiscretions with Not-for-Profit and auditing issues.

Alumni portion of the checking is approximately $x.xx - $x.xx.

Karen Sweet also presented a thank you note from Baldwinsville Volunteer Center for the Christmas Caroling toy drive.

Coaches Report and Business:  Coach Sanfilippo was unavailable due to a handball tournament fundraiser for the food pantry.  There was discussion to get with Coach Sanfilippo to finalize plans by April for the Junior Combine.  Issues to be discussed and finalized are: the concession stand, Carvel Ice Cream Trailer, Express Mart trailer, and volunteers to work.  The cost of a DVD Burner was discussed.  At present a 2-tier burner cost approximately $350.00 and a 3-tier burner cost approximately $600.00.  The DVD burner will be put on hold until the next football season.  There was some discussion of possibly coping DVD’s of the game to be sold to parents and family members.   Coach needs are:  free standing DVD burner (3-tier), VCR/DVD combo, and DVD dubs.

Team Reps:  Master copies of each Team Roster were handed out to Team Reps that were present, so that the rosters could be updated.  There was discussion about the need to quickly fill the Team Rep positions.  No team reports.

Website:  Patrick Duffy reported that he is still updating emails and rosters for each grade level. 

New Business: 

Novelties:  There was a motion to separate novelties and team apparel.  The motion was passed.  Some discussion concerning the Bee Logo Pin which was is pending the budget for 2008.  We are looking for a volunteer for novelties. 

Budget:  Tom Mitchell introduced the 2008-2009 budget.  There are 4 home games projected for the 2008-2009 season.  The budget was discussed and approved with a $2,835.00 deficit. Some discussion about moving Unity Day to the Mandatory Coach/Player/Parent Meeting night in August, 2008 in order to cut back on expenses.    There was some discussion for considering more aggressive ideas for fundraising this year. 

Newsletter:  Tom Mitchell introduced the newsletter GAMEPLAN.   The newsletter was examined and approved.  The purpose of the newsletter is to open lines of communication and to encourage people to follow up by going to the www.Baldwinsvillefootball.com for further information.  The GAMEPLAN  will be sent to each person on the master list by email. 

Fundraising:  There was discussion regarding getting volunteers to go out and fill the ads for the programs.  The costs of the ads are as follows:

Business card size:  $25.00;  ¼ page:  $50.00;  ½ page $80.00; 

Full page:$100.00;  Full Page Back cover (color) $125.00.

There was also discussion regarding generating other fundraising ideas.  Some ideas introduced were: Adult night out, silent auctions, flag football tourney, booster memberships, and post game parties.  This will be tabled for discussion until the March meeting. 

Golf Tournament:  Some discussion about promoting the Golf tournament.  

Scholarships:  Scholarship applications are available are available for pick up in the Career Resource Center or online at www.Baldwinsvillefootball.com under the Student-Parent info page.  Scholarships will be awarded moving up day.  Scholarship essays must be received by April 1, 2008 to:

Building/Storage:  There was some discussion regarding building an addition on the snack building for storage.  The discussion included getting donations from area contractors.  This discussion was tabled until the March meeting due to time. 

Volunteers Needed:  Volunteers are needed to chair Team Reps, Novelties, Junior Combine Snack bar volunteers, Volunteer Coordinator, Chains and Scoreboard, concession stands and handle purchase and delivery of Coke products for the concession stand. 

Meeting was adjourned at 8:53 P.M. 

Next Meeting:  Monday 3 March 2008 at 7:00 P.M. 

Respectfully Submitted: 

Michelle S. Turner