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2.1
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The Baldwinsville Interscholastic Football Club, Inc.
(BIFC) shall be comprised of an Executive Board and
Board of Directors with no less than four voting members
or greater than 21 voting members. |
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2.2 |
The Executive Board will consist of the President, Vice
President, Treasurer, and Secretary. |
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2.3 |
The Board of Directors which will consist of the
Director of Novelties, Director of Fund Raising,
Director of Volunteer Services, Director of
Communications, two team representatives from each level
of play, and two At-Large positions as deemed necessary
by a majority vote of the Executive Board. |
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2.4 |
The head Varsity Football coach or recognized substitute
is entitled to a position within the BIFC. |
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2.5 |
Executive Board positions shall be elected annually at
the December meeting by nominations from the floor or
recommendations of an appointed nomination committee. |
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2.6 |
Board of Director Positions will be filled either by
majority vote or appointment from the Executive Board. |
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2.7 |
All officers will serve for one year January through
December. |
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2.8 |
Officers may serve multiple terms. |
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2.9 |
Any officer appointed by the Board may be removed, with
or without cause, by the affirmative vote of a majority
of the directors present at a meeting at which there is
a quorum and for which notice stating the purpose of the
meeting has been given. |
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2.10 |
No person serving on the Executive Board or Board of
Directors is to receive any monetary compensation for
any services associated with the operation of the
Baldwinsville Interscholastic Football Club, Inc. |
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2.11 |
Any person may hold more than one office with the
following exception: the President and Vice President
may not also serve as Treasurer so as to keep a proper
order of checks and balances in place for finances
within the club. |
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Article III: Roles and Responsibilities |
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3.1
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President: The President
shall be the chief executive officer of the corporation
and shall be responsible for the active management of
the day-to-day business of the corporation, shall see
that all orders and resolutions of the Board are carried
into effect, and shall have the general powers and
duties of supervision and management usually vested in
the office of the president of a corporation. |
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3.2
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Vice President: The Vice President shall act as
President in the absence of the President and, when so
acting, has the power and authority of the President.
The Vice President shall be responsible for all media
and public relations functions. This includes, but is
not limited to, press releases, photographs, electronic
media presentations (television, radio, newspaper) that
represent the Club. |
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3.3
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Secretary: The Secretary shall keep the minutes
of any and all meetings of the organization, see that
all notices are duly given in accordance with these
by-laws, or as required by law, be the custodian of the
records of the corporation, keep a register of the post
office address of each member and, in general, perform
all duties incident to the office of Secretary. |
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3.4
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Treasurer: The Treasurer shall have charge and
custody of, and be responsible for, all funds and /or
securities of the corporation, receive/give receipts for
money due and payable to the corporation from any
source, and deposit all such moneys in the name of the
corporation in such banks, trust companies and other
depositories as selected by the Executive Board and, in
general, perform all duties incident to the office of
Treasurer. |
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3.5
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Director of Volunteer Services: This position
shall be responsible for coordinating all volunteers for
any program the BIFC sponsors. This is to include, but
not be limited to, the Varsity concessions stand,
Varsity field support crews (chain crew, announcer,
spotters, 50/50 sales, time clock, etc.) and will work
with each individual team representative to make sure
the proper support staff is available at the other
levels of play. They will also solicit and coordinate
volunteers to help as needed at the yearend banquets. |
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3.6
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Director of Novelty Sales: This position shall be
responsible for coordinating all activities associated
with the sale of novelty items. These responsibilities
will include setting up and staffing of a novelty booth
at all Varsity home games. Collecting funds for items
sold and getting the monies collected to the treasurer
for deposit on a timely basis. Ordering and reordering
of items as needed and as approved by the BIFC. Keeping
an inventory of items in stock so all can be accounted
for at years end. |
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3.7
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Director of Fund Raising: This position shall
research various opportunities to raise money for the
organization. Once a feasible opportunity is discovered,
this individual will present their findings to the club
for approval. If approved, this person will be the
coordinator of all persons (i.e. team reps, players,
parent volunteers, etc.) to ensure proper implementation
of the program and also to track the progress. All fund
raising activities require approval of the BIFC. |
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3.8
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Director of Communications: This person will
coordinate all communications. This will include the web
site, emails, regular mailings, and phone calls as
deemed necessary. They will work with each team
representative to ensure they are properly communicating
specifics to each player and parents. |
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3.9
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Team Representatives: This will include at least
one but not more than two volunteers from each level of
play. The primary responsibilities of these positions
are to serve as a voice for the team they represent at
each meeting, to coordinate all communications amongst
players and parents, serve as off field support for the
coach, coordinate approved fund raising for their
respective teams, and to solicit volunteers to help as
needed by working in conjunction with the Director of
Volunteer Services. |
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3.10
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At-Large Members: These two positions are to be
held by any person who no longer has a player in the
football program but still has a vested interest in
seeing the BIFC continuing to provide support for the
football program. One may be filled by an appointment of
the Executive Board and the second either by appointment
or majority vote. |
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Article IV: Meetings |
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4.1
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Meetings are open to the public and anyone with a vested
interest in the Baldwinsville Football program may
attend. |
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4.2
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Anyone may speak at a meeting and, with approval of a
majority of the Board present, provide suggestions and
proposals to the BIFC. |
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4.3
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Meetings of the Board may be held at any time upon
request of the President or any Board member. The
request shall specify the purpose or purposes of the
meeting. At each meeting of the Board, the President, or
an appointed substitute chosen by a majority of the
directors, shall serve as chairman and preside.
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4.4
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The secretary of the corporation, or in his or her
absence any person whom the chairman shall appoint,
shall act as secretary of the meeting. The Board shall
meet at minimum once (1) per month unless, as deemed by
a majority vote, a particular months meeting is found to
be unnecessary. |
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4.5
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As
previously stated, meetings may be held at any time as
deemed necessary; however, the regular monthly meetings
are to be held on the first (1st) non-holiday
Monday of each calendar month. The location, which is
subject to change depending on availability of the
school, and with notice, will generally be at Baker High
School at 6:30 PM. |
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4.6 |
If
additional meetings are deemed necessary forty-eight
(48) hours notice must be given. |
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4.7
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For
purpose of conducting BIFC business and defining an
approved quorum at least two (2) Executive Board members
plus two (2) additional voting members (see Voting
and Approval Process section) must be present at
each meeting. |
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4.8
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Meeting minutes will be kept on file as a permanent
record of the goings on at each meeting. |
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Article V: Voting and Approval Process |
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5.1
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All
elected and appointed Executive Board and Board of
Directors have the right to one vote. Those recognized
as getting a vote is to include the President, Vice
President, Secretary, Treasurer, Director of Novelties,
Director of Volunteers Services, Director of Fund
Raising, Director of Communications, any recognized
At-Large members, the Varsity Head Coach and any two
recognized team representatives from all levels of play. |
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5.2 |
Persons holding more than one office will be entitled to
only one vote. |
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5.3 |
In
order to be eligible to exercise your voting privileges
recognized voting members must have been in attendance
at two (2) of the previous four (4) regularly scheduled
meetings as noted on the attendance of the approved
previous meeting minutes. |
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5.4 |
Items presented to the BIFC at a meeting will be voted
upon by the eligible recognized members and passed if a
simple majority vote in the affirmative is reached by
the attending members at the meeting. |
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5.5 |
Items may be tabled for further discussion if a simple
majority of the recognized voting eligible attending
members decide further information is needed to make a
decision. |
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5.6 |
No
absentee voting is allowed however, team representatives
only may appoint a proxy to serve as their
representative at any meeting. This proxy will have all
rights given to the team representative for the time in
which they serve as such. All other Board members must
be present at a meeting to have their vote recorded
officially. |
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5.7 |
Persons serving as proxies for team representatives must
be recognized as such prior to a vote on an issue. This
is done by each receiving a simple majority affirmation
of the remaining attending eligible recognized voting
members at a particular meeting. |
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5.8 |
Any
item presented to the BIFC shall be approved with a
simple majority vote in the affirmative by the attending
eligible recognized voting members at each meeting.
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5.9 |
In
the event of a tie, the President or the appointed
substitute may either table the item for further
discussion and review or cast the deciding vote as it
stands. |
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5.10 |
Items not approved may be presented at a later date (no
less than 45 days) from the time of the original vote.
Exceptions to the time are subject to majority vote of
the attending recognized voting members and on a
case-by-case situation. |
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Article VI: Fiscal Year and Finances |
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6.1 |
The
fiscal year for BIFC, Inc., will begin the first day of
January and end on the last day of December. |
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6.2 |
At
year end, the Executive Board will appoint someone to
complete an audit of the previous year’s business and
present for approval to the Board no later than the
March meeting. |
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6.3 |
A
line item budget for the upcoming year will be presented
to the board for approval no later than the March
meeting. |
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Article VII: Income |
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7.1 |
The
BIFC receives funding from various sources. They
include, but are not limited to, concessions stand
sales, novelty sales, various fund raisers by parents
and players, and donations from the general public. |
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7.2 |
All
monies collected will be used to support and enhance the
playing experience of each member of the football team
regardless of race, national origin, creed, gender,
playing status, or level of performance. |
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7.3 |
No
money, merchandise or service donated to the BIFC shall
be given to, or used by, a member of the Executive Board
or Board of Directors for personal gain. |
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7.4 |
The
majority of the monies collected are used to support the
many services the BIFC provides to the football players.
The BIFC also distributes annual scholarships to select
graduating seniors based on the recommendations of the
scholarship committee. A small portion of money is used
to pay for operating costs associated with the
day-to-day functions within the club. |
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Article VIII: Expenditures |
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8.1 |
Expenditures of less than $150.00, which are not
contained in the approved operating budget, can be
approved by any two members of the Executive Board.
Expenditures in excess of $150.00, which are not
contained in the approved operating budget, are subject
to a majority vote of the eligible attending recognized
voting members at the meeting in which it was proposed. |
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8.2 |
The
President or in their absence the Vice-President must
approve the payment of all monies in writing to the
treasurer. |
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8.3 |
In
instances where a BIFC approved service is rendered the
club may compensate appropriately that person or persons
providing that service. Proper and reasonable
compensation is to be determined by the BIFC prior to
the service being rendered. |
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8.4 |
The
BIFC’s books are subject to review at least once a year. |
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Article IX: Donations |
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9.1 |
Any
money, merchandise, service, or time donated to the BIFC
by a player, parent or other individual will in no way
entitle that person, persons or any related player to
special treatment or exemption from their obligations
due for fund raising, team obligations as set forth by
the coaches, or other requirements as set forth
by the BIFC or coaching staff. |
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Article X: Fund Raising |
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10.1
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All
fund raising activities must be approved by a majority
vote in the affirmative of the recognized attending
members at the meeting in which the fund raising
activity is proposed. |
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10.2 |
Fund
raising activities are subject to change each year. |
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10.3 |
Once
approved, the BIFC will set guidelines as to the minimum
required participation of each player. |
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10.4 |
All
BIFC approved fund raising activities for a particular
season/year will have tracking and minimum player
requirements guidelines in place prior to the
parent/player meeting in August. |
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10.5 |
Guidelines may be general to all players or can be
specific to each level of play as set forth by the BIFC. |
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10.6 |
Fund
raising requirements are for all participants in the
football program. |
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10.7 |
Any
player related to a member of the Executive Board, Board
of Directors, Coaches, volunteers, or any person
donating time, merchandise or services to the BIFC will
not receive preferential treatment or exemption of the
minimum requirements due for the fund raising activity. |
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10.8 |
Although fund raising is not a requirement of the
Baldwinsville School District in order to participate on
a team or receive any awards from the school district if
a fund raising activity is approved by the BIFC and the
minimum requirements are not met that player may not be
entitled to the services, banquets, and awards the BIFC
sponsors as a result of money produced by that fund
raiser pending approval of the Executive Board. |
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10.9 |
As
stated earlier, in general, fund raising requirements
are to be for all players. However, in rare cases, the
BIFC may exempt a player from these requirements, if
deemed by a majority vote of the eligible recognized
attending members, a player has demonstrated a
willingness to try to meet the requirements but, due to
circumstances, was unable to do so. |
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Article XI: General Statement |
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11.1 |
The
BIFC will in no way be part of, or attempt to influence,
the coaching staff regarding policies, procedures, and
player responsibilities as set by the coaching staff or
the school district. |
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11.2 |
Participation in the BIFC in any role, be it elected,
appointed or volunteer, will in no way entitle a related
player to special rights or privileges on or off the
field of play. |
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Article XII: Procedures and Amending the By-Laws |
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12.1 |
All
changes or additions to these by-laws must be submitted
in writing at least twenty-one (21) days in advance of
the next general meeting. |
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12.2 |
Any
changes or additions to these by-laws are subject to a
majority vote of attending members of which must include
at least three (3) out of the four (4) Executive Board
members, plus one additional recognized eligible voting
member. |
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12.3 |
Unless otherwise specified, the changes will be in
effect immediately upon the completion of the majority
vote in the affirmative. |
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12.4 |
These by-laws will be reviewed annually and can be
updated on an as needed basis. |
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12.5 |
Copies of these by-laws are open to the public and may
be reviewed at any time. |
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